Training on Digital Preservation and Archiving

As organizations increasingly generate and rely on digital content, ensuring that these assets remain accessible, authentic, and usable over time has become critical. Digital Preservation and Archiving equips participants with the knowledge, skills, and practical tools needed to safeguard digital information for the long term while meeting regulatory, institutional, and organizational requirements.

This 5-day course combines theoretical foundations with hands-on exercises, covering the full spectrum of digital preservation—from assessing risks to implementing robust archiving strategies. Participants will learn how to:

• Evaluate digital preservation needs and select appropriate storage and management solutions

• Implement preservation workflows and software tools that maintain integrity, accessibility, and usability of digital assets

• Address legal, regulatory, and compliance requirements for digital content retention and archival

• Develop and enforce organizational policies for digital preservation aligned with institutional goals

• Apply risk assessment and mitigation strategies to prevent data loss or corruption over time

Through real-world case studies, interactive exercises, and practical software demonstrations, participants will gain experience in designing preservation strategies that are both sustainable and compliant.

By the end of the program, participants will be equipped to manage digital content lifecycle effectively, ensuring long-term access, regulatory compliance, and organizational resilience.

Duration

5 Days

Who Should Attend

• Archivists, librarians, and records managers

• IT professionals working in digital content management

• Curators and museum professionals involved in digital collections

• Information and data managers in public, private, and non-profit sectors

• Digital content creators and managers

• Compliance and data governance professionals

• Anyone interested in strategies for long-term management and preservation of digital assets

Organizational Impact

• The organization can mitigate long-term legal, historical, and business risk by ensuring critical digital information remains usable and verifiable for decades.

• A professional digital preservation program ensures the company meets and exceeds legal and regulatory requirements for data retention and accessibility, thereby avoiding costly penalties.

• By actively protecting its digital intellectual property, the organization safeguards its most valuable assets and ensures their availability for future innovation.

• A strategic approach to archiving reduces long-term storage costs and streamlines the management of vast amounts of digital data.

Personal Impact

• The participant will gain a highly valuable and specialized skill set in a niche but increasingly critical field of information management.

• This expertise is a direct path for career progression into senior leadership roles in records management, IT, and information governance.

• The individual will be able to contribute directly to the long-term viability and legacy of the organization by preserving its digital history.

• The training provides the professional credibility and authority to lead and champion complex, long-term preservation projects.

By the end of this course, participants will be able to:

• Understand the principles and best practices for digital preservation and archiving.
• Assess the risks and challenges associated with managing digital archives.
• Implement effective digital preservation strategies and select appropriate tools.
• Develop and execute a digital preservation policy for their organization.
• Ensure compliance with legal and regulatory standards for digital records management.
• Preserve the authenticity, reliability, and usability of digital assets over time.

Module 1: Introduction to Digital Preservation

• Overview of Digital Preservation
  • Definitions and concepts
  • Importance of digital preservation in today’s environment
• Types of Digital Assets
  • Documents, images, audio, video, and databases
• Digital Preservation Challenges
  • Obsolescence, data loss, and integrity issues

Module 2: Digital Preservation Strategies

• Developing a Digital Preservation Policy
  • Frameworks and guidelines
  • Roles and responsibilities
• Assessing Preservation Needs
  • Risk assessment and prioritization
• Preservation Models
  • Active vs. passive preservation strategies

Module 3: Tools and Technologies for Digital Preservation

• Overview of Digital Preservation Tools
  • Software and hardware solutions
• Metadata Standards and Best Practices
  • Dublin Core, PREMIS, and others
• File Formats and Migration Strategies
  • Choosing appropriate file formats for long-term access

Module 4: Implementing Digital Preservation

• Creating and Managing Digital Repositories
  • Digital asset management systems (DAMS)
• Developing Workflows for Digital Preservation
  • Ingest, storage, access, and dissemination
• Data Integrity Checks and Monitoring
  • Tools for ensuring data integrity and authenticity

Module 5: Case Studies and Future Directions

• Case Studies in Digital Preservation
  • Successful implementation examples
• Evaluating Digital Preservation Programs
  • Metrics and assessment techniques
• Emerging Trends and Future Directions
  • Artificial Intelligence, cloud storage, and new technologies
• Wrap-up and Q&A Session
  • Discussion on next steps and individual action plan